TimeSolv is a cloud-based application that supports time tracking, cost tracking, billing, accounts receivable, trust account management and matter-centric practice management. Its flexibility in these areas includes the ability to issue discounts or adjust an invoice. There are a few ways to achieve this. Let’s take a look at each method and its effects on invoices and reports.

Method #1:  Apply a discount at the matter level

1. From the Clients menu, select Clients & Matters – [Matter Name] – Invoice Settings tab

2. Enter the discount percentage for this matter
3. Click on the Save button to accept the change
4. Effects of using this method

• Entering a discount this way makes this a recurring transaction – that is, this matter will show a discount on all subsequent invoices until the field is reset to zero
• As of this writing, entering a discount here applies to both fees and expenses on an invoice; not fees only
• If a matter with a discount is part of a consolidated bill, then the discount applies only to that matter
• If a matter is part of a split matter, then the discount applies only to the matter and not all parties included in the split bill

Method #2: Apply a discount or adjustment while editing invoices

1. Follow the procedure to generate a draft invoice or invoice
2. On the Draft Invoices screen, click on the highlighted amount of an invoice to change its value

3. On the Edit Draft screen, click on the Totals tab
4. Enter a value in the Adjustment field

• A positive number is a write-up that will increase the total value of an invoice
• A negative number is a discount that will decrease the total value of an invoice
• Enter an explanation for the adjustment in the Label field, which will appear on an invoice

5. Effects of using this method

• Entering an adjustment or discount this way is a one-time transaction that affects the current invoice only
• The adjustment field is for a value; the user must calculate it in advance. By doing so, it can apply either to fees only or costs;  or the entire invoice
• By applying an adjustment to an invoice, it will affect the entire invoice which can be handy when generating consolidated invoices

TimeSolv is easy to use and quite flexible when you know the ins and outs of it.  Our TimeSolv consultants understand not only the program, but how it can fit the needs of your firm.  Contact us at info@crosspointecg.com or call us at 877-357-0555.

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Dana Riel

Dana Riel is President and Founder of Business Solutions, Inc., serving the Washington, D.C. metropolitan area since 1985. Her firm is the authorized training center for the region for Time Matters and PCLaw by PCLaw|Time Matters, PLLC; Timeslips and Sage 50 Accounting by Sage Software; and QuickBooks by Intuit Corporation. She also serves as a consultant for Caret Legal (formerly known as Zola Suite), CosmoLex, Soluno & TimeSolv.  As a trainer, Dana has provided training services to organizations such as the DOD Defense Logistics Agency, Judge Advocate General’s Office (JAG)/Department of the Navy, University of the District of Columbia School of Law, U.S. Department of Commerce and the U.S. Department of Veterans Affairs, as well as with small‐ to mid‐size law firms in the Baltimore‐Washington D.C. area. In 2009, she participated in the series of day‐long seminars sponsored by the District of Columbia Bar Association Practice Management Section, titled “Basic Training: Learn About Running a Law Office”. Ms. Riel also served as an Adjunct Professor in Georgetown University’s Paralegal Studies Program, having taught the course, “Legal Ethics/Legal Technology” in 2009; and “Legal Technology” for the Spring and Summer Semesters of 2010. She presently serves on the Advisory Board for PCLaw|Time Matters, PLLC.