Last month, NetDocuments introduced CollabSpaces, a new feature that takes the concept of sharing secure content with external users one step further. This supports one of the primary missions of NetDocuments: to manage, collaborate, and share content in one secure location to improve workplace productivity while ensuring that sensitive information is never lost or in the wrong hands.
Here’s how it works:
CollabSpaces now appears in NetDocuments as its own tab within a workspace. Because these shared documents are in a workspace, they are subject to the rules, security settings and retention policies for that workspace. Any documents that are shared with users outside of an organization are listed. Icons to the left of a document name indicate their shared status. There is no limit to the number of CollabSpaces that can be created and no limit to the number of outside users that can be added to a CollabSpace. Searches can now be performed for CollabSpaces just as they can for documents, folders and workspaces.
If you are a current NetDocuments customer, you may contact your NetDocuments consultant or sales rep to have this feature enabled on your account.
We’ve heard the question from some of our clients –With the introduction of CollabSpaces, what about ShareSpaces?
ShareSpaces still exist for now but will eventually be discontinued. Users can manually move documents from a ShareSpace into a CollabSpace at any time. The system will eventually be changed to prevent new content from being added to a ShareSpace, or prevent new ShareSpaces from being created.
NetDocuments continues to add value for its customers (and our clients) with the addition of new content and features to add value to users’ investment in this award-winning document management application. Our team of NetDocuments partners is happy to keep you up to date on these new features and how you can get the most from them. Be sure to contact us at [email protected] or call us at 877-357-0555.
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Dana Riel is President and Founder of Business Solutions, Inc., serving the Washington, D.C. metropolitan area since 1985. Her firm is the authorized training center for the region for Time Matters and PCLaw by PCLaw|Time Matters, PLLC; Timeslips and Sage 50 Accounting by Sage Software; and QuickBooks by Intuit Corporation. She also serves as a consultant for Caret Legal (formerly known as Zola Suite), CosmoLex, Soluno & TimeSolv. As a trainer, Dana has provided training services to organizations such as the DOD Defense Logistics Agency, Judge Advocate General’s Office (JAG)/Department of the Navy, University of the District of Columbia School of Law, U.S. Department of Commerce and the U.S. Department of Veterans Affairs, as well as with small‐ to mid‐size law firms in the Baltimore‐Washington D.C. area. In 2009, she participated in the series of day‐long seminars sponsored by the District of Columbia Bar Association Practice Management Section, titled “Basic Training: Learn About Running a Law Office”. Ms. Riel also served as an Adjunct Professor in Georgetown University’s Paralegal Studies Program, having taught the course, “Legal Ethics/Legal Technology” in 2009; and “Legal Technology” for the Spring and Summer Semesters of 2010. She presently serves on the Advisory Board for PCLaw|Time Matters, PLLC.