We have just returned from the Partner Summit for NetDocuments – a cloud-based, best of breed document management system whose mantra is: “Just Turn It On”.
So why are we at Eastern Legal Systems excited about supporting this product?
- Unlike traditional document management systems, NetDocuments works behind the scenes. It organizes and keeps track of your files. But there’s no huge icon on your desktop, like Big Brother, that insists you work their way. It doesn’t ask a million questions when all you want to do is save a file and get on with your work.
- NetDocuments works with the Microsoft Office – yes, it keeps track of emails, too, if you want – Word Perfect, case management programs, scanners and peripherals. It works across your devices – laptops and desktops, phones (Android, iOS and Windows), tablets and via internet browsers.
- It’s easy to create a file, scan a document or accept an attachment from an email. Want to keep it on a device? Fine, go ahead. Want to move it to your NetDocuments cabinet? No problem. Want it both ways? You got it! ndSync will ensure changes will be there. Want versions of your files? They can do that, too. And track them. And compare them. And let the user decide if earlier versions can be changed. Or not.
How does this all translate to your every day life?
Let’s say there is someone at your office (not that this happens) who likes to “save” their documents in the My Documents folder on their C: drive or – worse yet – put them on the Desktop on their workstation. They don’t seem to understand that in case of hard drive failure or viruses, everything they work on will be gone. With NetDocuments, set up a rule that any and all files put in those locations can be uploaded to your location automatically and synchronized. No more fear of loss.
And then there is the person at your office who wants “nothing to do with document management”. (NetDocuments is remarkable in that, among their clients, there is an 80% acceptance rate – more than 20% higher than those using “traditional” document management systems.) Fine. Put NetDocuments in “stealth” mode for that person. Set up a rule that will save files for that person. Set up the criteria and let NetDocuments do the heavy lifting.
Does your organization scan a lot of documents? Here’s what we constantly hear: “We scan documents. But they are sent to a folder and I have to then find them and move them somewhere else. “ Wow. Or – “I have to email them to myself.” How tiresome. How about scanning them to NetDocuemnts so they are filed once and for all? No fuss; no muss.
We at ELS would be glad to speak with you about this feature-rich, secure application. It promotes collaboration. It works they way you do. If this appeals to you, please call us at 1-877-ELS-0555 for information or to set up a demo.
Dana Riel is President and Founder of Business Solutions, Inc., serving the Washington, D.C. metropolitan area since 1985. Her firm is the authorized training center for the region for Time Matters and PCLaw by PCLaw|Time Matters, PLLC; Timeslips and Sage 50 Accounting by Sage Software; and QuickBooks by Intuit Corporation. She also serves as a consultant for Caret Legal (formerly known as Zola Suite), CosmoLex, Soluno & TimeSolv. As a trainer, Dana has provided training services to organizations such as the DOD Defense Logistics Agency, Judge Advocate General’s Office (JAG)/Department of the Navy, University of the District of Columbia School of Law, U.S. Department of Commerce and the U.S. Department of Veterans Affairs, as well as with small‐ to mid‐size law firms in the Baltimore‐Washington D.C. area. In 2009, she participated in the series of day‐long seminars sponsored by the District of Columbia Bar Association Practice Management Section, titled “Basic Training: Learn About Running a Law Office”. Ms. Riel also served as an Adjunct Professor in Georgetown University’s Paralegal Studies Program, having taught the course, “Legal Ethics/Legal Technology” in 2009; and “Legal Technology” for the Spring and Summer Semesters of 2010. She presently serves on the Advisory Board for PCLaw|Time Matters, PLLC.